Avoid Using Email for Exchanging Confidential Documents

Email has become the de facto way to share information quickly, efficiently and economically. It’s an easy and instant alternative to traffic jams, postal delays interruptions to fax machines, and busy telephone lines. However, when it comes to exchanging confidential documents, the convenience of email conceals the inherent dangers.

Once your sensitive data has been deleted from your server there is no way to restrict where it goes or who is viewing it. Even the email is encrypted, providing an additional layer of security, it might not shield you from “man in the middle” attacks.

The most effective solution is to utilize an outside party that specializes in secure document exchange, ensuring that your customers’ confidential documents are not in the in the wrong hands. Utilizing a secure platform for document exchange lets you track who views and edits your customer’s information.

If you must send confidential information, a NDA that is supportive could assist you in reducing the risk. For instance, limit the number of identifiable information items you share to the minimum needed to finish your job and avoid including them in multiple emails. Use a password protected file instead of putting it in an email or putting the confidentiality statement in your emails. No matter which method https://empirevdr.com/top-virtual-data-room-providers-in-uk/ you use, make sure you clearly define your expectations in your NDAs for recipients of confidential information.